Platform in Active Development
You can already use certain features, but functionality and design are actively evolving. Expect regular updates, changes, and new features to be added.
Privacy Policy
InvoicesEngine is a European focused service for extracting structured data from invoices. We aim to handle data in a minimal, transparent, and privacy friendly way.
Last updated: 2025-09-14 UTC
Summary
- Uploads are processed in Europe with a default retention of one day
- We store lightweight analytics such as per day unique visitors by IP and page level visit counts
- We store playground tries and basic event metadata to improve reliability
- Contact messages are stored so we can reply to you
- No sale of personal data and no ad tracking
Data We Process
Invoice uploads
When you upload a PDF or image we process the file to extract structured fields. Files are stored temporarily to complete processing, then deleted by default after one day. Extraction results can include supplier details, invoice numbers, dates, amounts, currency, and optional add on fields such as banking or payment terms when enabled.
API usage
We log request metadata needed to run the service and for abuse prevention. This can include timestamp, IP address, user agent, request path, response status, and rate limit counters per API key.
Contact messages
If you send us a message we store your name, email, subject, message text, IP address, user agent, and timestamp so we can reply and keep a support trail.
Retention
- Uploads and derived working files are removed by default after one day
- Website analytics raw visit rows are typically kept up to ninety days
- Per day unique visitor rows are typically kept up to one hundred eighty days
- Playground events are typically kept up to one hundred eighty days
- Contact messages are kept as long as needed for support, then removed on request
- Rate limit counters roll over daily
Legal Bases
- Contract and pre contractual steps for API features and processing uploads
- Legitimate interest for service security, abuse prevention, and usage analytics
- Consent for optional communications if you choose to receive them
Location of Processing
Processing takes place in Europe. Hosting and storage are located in data centers within the European Union where possible.
Cookies
We avoid third party tracking cookies. If you sign in, a session cookie may be used to keep you logged in and for security when chosen.
Your Rights
You can request access, correction, deletion, restriction, or portability of your personal data where applicable. You can also object to processing based on legitimate interest. To make a request contact us at info@invoicesengine.com.
We may need to verify your identity before fulfilling a request. If you believe we have not handled your request properly you can contact your local data protection authority.
Security
We take appropriate technical and organizational measures to protect data, including access controls, network level protections, and minimized retention. No method of transmission or storage is fully secure and we encourage you to remove uploaded documents from your systems when no longer needed.
Subprocessors and Sharing
We rely on hosting and infrastructure providers to run the service. We do not sell personal data. We only share data where needed to operate the service, comply with law, or protect our rights.